Be the Best Version of Yourself
Join NIOSH Certification Sdn Bhd (NIOSHCert), Malaysia’s leading certification body in Occupational Safety and Health (OSH) since 2004. As part of our team, you’ll play a crucial role in shaping safer workplaces nationwide by providing internationally recognized certification services across a range of industries, including safety, quality, environmental standards, and more. With offices across Malaysia, NIOSHCert offers dynamic career opportunities that contribute to building a culture of safety and excellence on a national and global scale.
Open Positions:
We are currently looking for digital-technology experts or enthusiasts to fill in the role of:
Assistant Officer - Southern Regional Office
NIOSH Certification is an accredited Certification Body by Standards Malaysia. We are looking for self-driven and passionate individuals to join our team.
Location: Johor Bahru
The role is to assist the Conformity Assessment Department (CAD) & Training Division (TD)in carrying out day-to-day activities, including documentation, coordination, and support tasks related to CAD and TD services.
Requirements:
- Minimum Diploma in any discipline from a recognized University/ Institute. Preferably in IT/ Office Management background.
- Minimum 1-year experience in administrative/ data analysis/ office management
- Excel in MS Office (Word, Excel and PowerPoint).
- Attention to details and problem-solving skills.
- Good interpersonal & communication.
- Experience in handling ISO Certification Process would be an advantage.
Key Responsibilities
- Assist CAD in documentation, coordination, and administrative support related to certification and audit activities.
- Support TD in managing training programs for external clients, including client registration, training logistics, preparation of materials, and post-training documentation.
- Liaise with clients, trainers, and internal teams to ensure smooth delivery of services.
- Assist in preparing invoices and following up on payments with clients.
- Maintain accurate records and filing systems for both CAD and TD activities.
Interested candidates can send your CV to hr@nioshcert.com.my
Conformity Assessment Officer (Planning) - Central Regional Office
NIOSH Certification is an accredited Certification Body by Standards Malaysia. We are looking for self-driven and passionate individuals to join our team.
Job position : Officer (Contract)
Location : HQ, Bandar Baru Bangi
Job Summary
The Executive (Planning) is responsible for planning, coordinating, and managing the end-to-end scheduling and documentation for MS ISO audits (e.g., ISO 9001, ISO 14001, ISO 45001, ISO 41001) for clients. The role includes handling pre-audit arrangements, auditor assignments, logistics, client communication, and post-audit documentation to ensure smooth certification processes and compliance with accreditation requirements.
Key Responsibilities
- Audit Scheduling & Planning
- Prepare and maintain audit schedules(initial, surveillance, recertification) for all clients.
- Coordinate with clients to determine suitable audit dates and scope.
- Assign competent auditors based on qualification, availability, and impartiality criteria.
- Issue formal audit notices and confirmation letters to clients and auditors.
- Ensure audit planning complies with accreditation and scheme requirements(e.g., ISO/IEC 17021).
- Pre-Audit Preparation
- Prepare and distribute pre-audit documentation such as client background, scope, previous reports, and checklists.
- Verify client information (e.g., certified scope, sites, personnel count, risk level).
- Liaise with auditors to confirm audit team composition and audit plans.
- Coordinate logistics such as travel, accommodations, and audit tools.
- Client & Auditor Coordination
- Act as the main liaison between clients and auditors for planning and clarification.
- Handle client inquiries related to audit planning, timelines, and requirements.
- Ensure auditors are briefed on client background, expectations, and past issues.
- Post-Audit Processing
- Ensure timely collection of audit reports, NCRs, and audit conclusions from the audit team.
- Review submitted documents for completeness and escalate issues as necessary.
- Coordinate submission of reports to the certification decision committee.
- Update audit outcomes in the client management system/database.
- Documentation & Compliance
- Maintain audit records and schedules in accordance with accreditation body requirements.
- Support internal and external (accreditation) audits related to audit planning functions.
- Monitor auditor utilization, performance feedback, and rotation requirements.
- Continuous Improvement
- Assist in improving planning procedures and audit scheduling tools.
- Participate in team meetings, training, and reviews to enhance service quality and operational efficiency.
Job Requirements
- Bachelor’s Degreein Business Administration, Management, Quality Management, or related field.
- Minimum 2 years’ experiencein audit planning or administrative coordination in a certification body.
- Familiar with MS ISO certification processes and relevant standards (e.g., ISO 9001, ISO 14001, ISO 45001).
- Knowledge of ISO/IEC 17021 or accreditation criteria is an advantage.
- Proficient in Microsoft Office and audit scheduling systems.
- Strong organizational, time management, and communication skills.
- Able to work independently, manage multiple clients and tight deadlines.
- Good command of English and Bahasa Malaysia.
We Perk You Right Up!
At NIOSH Certification, we believe in rewarding dedication with a healthy work-life balance, a dynamic and supportive work environment, and a team that feels more like family. Plus, enjoy daily perks like free snacks and more, as you help make workplaces safer across Malaysia. Join us, and put your passion to work!
Career Development
Performance Bonus
Comprehensive Health Plans
Staff Servicing Award
Annual Company Trip And Dinner
